PAM - CIArb ROUTE TO ARBITRATOR COURSE - SAMPLE EXAMINATION (continue)

1/16/2019

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T Kassim INTERIOR DESIGNS LIMITED
22, Jalan Anggerik Villa
40450 Shah Alam
Selangor

28 February 2012

Sr.Fairuz Din
Messrs Hamid Aminuddin & Partners
L 18, Plaza Tun Ismail,
Jalan Pokok,
Raub, Pahang.

Dear Sirs

RE: PROPOSED ALTERATIONS TO NEW OFFICE SUITE

Further to our discussions of Friday concerning the above work, I have pleasure in forwarding to you our quotation.

For work of this nature our terms require for valuation of the works at the end of each period of four weeks and for payment of the amount due less a retention of 5 percent. After completion of the work there would be a period of three months for the rectification of any defects, after which the retention would be released.

Any variations will be valued either by an approved quotation, failing which the value will be calculated at net cost plus a percentage addition of 20 percent.

The existing structure together with the works are to be insured by your company. We may determine the contract in circumstances where you fail to make payment of any interim valuation: or upon the liquidation or other act of bankruptcy of your company.

Any dispute relating to the contract shall, upon the application of either party, be referred to an arbitrator appointed by the President of the National Institute of Interior Designers pursuant to the Arbitration Act 2005. The arbitrator’s decision is to be final and binding on the parties.

Should you have any queries, please do not hesitate to contact either myself or T Kassim and we shall be pleased to assist you.

We look forward to hearing from you shortly.

Yours faithfully
Danny Ghani

Enc

T Kassim INTERIOR DESIGNS LIMITED
22, Jalan Anggerik Villa
40450 Shah Alam
Selangor

26 February 2012

Messrs. Hamid Amiruddin & Partners,
L 18, Plaza Tun Ismail
Jalan Pokok,
Raub, Pahang

RE: QUOTATION

1.         Suspended Ceilings
No alternatives have been quoted: ceiling tiles of both have a 600 x 600 white metal grid system but the tiles differ in both pattern and quality.

Type A:
Mainboard Tatra fissured (as existing tiles in your present offices)

Type B:
Microbock Sektor (similar to the Reception Area on the Ground Floor)

All lighting quoted is to be 600 x 600 modular, having 4 no tubes per fitting and complete with bat-wing reflectors-

Type A ceiling, including lighting for total area: RM5,890.40
Type B ceiling, including lighting for total area: RM8,140.60

2.          Decoration to all areas

a) to strip all walls of their existing coverings and to prepare and make good ready to receive new papered finishes.
b) to prepare all woodwork and metal-framed windows and apply 2 no undercoats and, no gloss coat of oil based paint.
c) to supply and hang new decorative wallpaper finishes.

                                Waiting-room              RM   836.00
                                Conference rooms     RM 1,308.60
                                Arbitration room         RM 2,235.00

3.         Curtains
Supply and hang full working curtains to 6 no windows, all having a goblet-style heading and decorative tie-backs, fully lined and treated to appropriate degree of flame retardancy. Fabric to match decoration for each room. RM2,308.60

4.          Supply and install
Supply and install the following office furniture, all to be in ash finish, with seating fabrics to co-ordinate with decoration in each room:

a 24 no chairs RM 6,760.00
b 1 no table (oval)     RM   633.25
c 4 no tables to form one large table RM 1,665.00
d 1 no table (round)     RM   629.50

5.         Carpets
To supply and lay Grandmaster carpet including underfelt and all necessary accessories to the following areas: -
Waiting-room  RM   774.00
Conference rooms RM 1,101.60
Arbitration room RM 2,618.00

6.         Sundry
Hardwood shelves. other Joinery works including new lock and electrical alterations: RM3,276.48

Grand total excluding Govt tax RM 34,900.55
All prices are subject to 6% Govt tax

Hamid Aminuddin and Partners Quantity Surveyors and Construction Contracts Advisers
L 18, Plaza Tun Ismail
Jalan Pokok,
Raub, Pahang

3 March 2012

Danny Ghani
T Kassim INTERIOR DESIGNS LIMITED
22, Jalan Anggerik Villa
40450 Shah Alam
Selangor

Dear Mr Ghani,

Proposed refurbishment, Plaza Tun Ismail

Thank you for meeting me last Friday, and for your quotation dated 28 February.

I have discussed the prices with Mr Aminuddin and we consider that we should limit our spending on the capital works to about RM35,000 inclusive of Govt Tax. That means that the gross cost should not exceed RM30,000. I appreciate that we could use the cheaper version of the suspended ceiling but we are keen that it should match the present offices on that floor.

Would you therefore please see whether any savings could be made in the carpets or furniture. Having said that, as you know we are anxious to make the refurbished suite as impressive as possible given the use to which it will be put.

There is to be a partners' meeting on Friday 31 March and I should like to present to the partners a final scheme for approval. Before that date I should be pleased to meet you again so that we can discuss colours, wallpaper designs, carpet choices, etc. Perhaps you could come here to discuss these matters on Friday 24 March, at say 2.30 pm.

With best wishes

Sr.R. Fairuz

T Kassim INTERIOR DESIGNS LIMITED
22, Jalan Anggerik Villa
40450 Shah Alam
Selangor

9 March 2012

Sr.Fairuz Din
Messrs Hamid Aminuddin & Partners
L 18, Plaza Tun Ismail,
Jalan Pokok,
Raub, Pahang.

Dear Mr Fairuz

RE: PROPOSED ALTERATIONS TO NEW OFFICE SUITE, PLAZA TUN ISMAIL

Thank you for your letter dated 3 March.

I am pleased to enclose my revised quotation as requested. I shall be pleased to meet you on 24 March as suggested. Perhaps you would like me to give a presentation of the scheme to your partners at their meeting on 31 March.

Yours sincerely

Danny Ghani

Enc

T Kassim INTERIOR DESIGNS LIMITED
22, Jalan Anggerik Villa
40450 Shah Alam
Selangor

9 March 2012Sr.

Fairuz Din
Messrs Hamid Aminuddin & Partners
L 18, Plaza Tun Ismail,
Jalan Pokok,
Raub, Pahang.

Dear Mr Fairuz

REVISED QUOTATION FOR EXISTING OFFICES

Please refer to original quotation, dated 28 February 2012:

1.          Furniture: all hardwood to be in beech

                24 chairs                                RM 5,762.00
                Oval table                               RM   620.00
                Large table                             RM 1,500.00
                Round table                            RM   618.00

2          Carpets throughout                 RM 3,328.56

Hamid Aminuddin and Partners
Quantity Surveyors and Construction Contracts Advisers
L 18, Plaza Tun Ismail
Jalan Pokok,
Raub, Pahang

15 March 2012

Danny Ghani
T Kassim INTERIOR DESIGNS LIMITED
22, Jalan Anggerik Villa
40450 Shah Alam
Selangor

Dear Mr Ghani,

Proposed refurbishment, Plaza Tun Ismail

Thank you for your revised quotation dated 9 March.

Although no decision can be made before the partners' meeting I think we should work to the prices which you have given. As I mentioned before I think it is important that we should meet to discuss the colour scheme before the meeting because it is vital that we convey the right image with the new rooms. It may be helpful for you to make a formal presentation to the partners but I think we should meet beforehand.

If a contract is signed immediately after the partners' meeting would you have sufficient time to complete the works by 30 September? Mr Aminuddin has an arbitration starting soon after and needs to fix a venue well before then.

We are quite content with the terms set out in your letter dated 28 February. However, we would want provision in any contract between us for liquidated damages. You will no doubt understand that we are anxious to ensure that the work is completed on time and as far as we can estimate delay would cost us in the region of RM2,000 per week. We would thus want a clause to that effect.

Kind regards
Sr.R. Fairuz

Hamid Aminuddin and Partners
Quantity Surveyors and Construction Contracts Advisers
L 18, Plaza Tun Ismail
Jalan Pokok,
Raub, Pahang

25 March 2012

Danny Ghani
T Kassim INTERIOR DESIGNS LIMITED
22, Jalan Anggerik Villa
40450 Shah Alam
Selangor

Dear Mr Ghani,

Proposed refurbishment, Plaza Tun Ismail

Thank you for telephoning. I am sorry that you were unable to meet me yesterday. Please will you let me know when we can meet.

The partners' meeting has now been put back to Saturday 1 April at 10 am. I hope that you can attend then, but in any event as I have said before I think it vital that we meet before then.

Please will you telephone me.

Many thanks
Sr.R. Fairuz

Hamid Aminuddin and Partners
Quantity Surveyors and Construction Contracts Advisers
L 18, Plaza Tun Ismail
Jalan Pokok,
Raub, Pahang

03 April 2012

Danny Ghani
T Kassim INTERIOR DESIGNS LIMITED
22, Jalan Anggerik Villa
40450 Shah Alam
Selangor

Dear Mr Ghani,

Proposed refurbishment, Plaza Tun Ismail

I am writing to confirm my telephone call and to let you know that after you left the meeting on Saturday my partners agreed to go ahead with the works described in your quotations and they have therefore instructed me to accept your offer.

I understand that you will prepare the formal contract including the terms set out in your letter dated 26 February together with a clause which I suggest should be in the following terms:

In the event of any delays arising out of the contractor's failure to complete the works by 30 September 2012 the contractor shall pay liquidated damages to the employer at the rate of RM2,000 per week.

You were good enough to indicate that you would bring the formal contract to these offices on Thursday 6 April at 12 noon for signature. Mr Aminuddin has arranged to be in the office that day and he will sign the contract on behalf of the firm. By my calculation the contract sum is now RM29,932.82 which is subject to Govt tax.

As you know the present tenants leave on Friday 28 April so that we can let you have possession of the rooms to start work on Monday 1 May (or Tuesday if you do not work on the Labour Day Holiday).

Yours sincerely
Sr.R. Fairuz

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